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Form archiving allows you to move completed forms from the All forms list to a Forms Archive Folder Form archiving settings
  • Enabled: allows you to enable or disable the form archiving feature.
  • Archive forms: the first drop-down allows you to select whether a form is archived after a certain number of days of being
    • created
    • modified (completed)
  • The second section allows you to enter the number of days after a form was created or modified before it is archived (e.g. only archive completed forms that were created more than 90 days ago).
  • Archive folder location: Once the first form has been archived, this hyperlink will then open the archive folder. The archive folder will also be visible at the bottom of the forms list.
  • Delete instead of archiving: you can choose to delete the forms instead of archiving them if you do not need to retain them

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Archiving to a list

Previous versions of FlowForma used an option of “archive to a list” which created a SharePoint List, and replicated forms into this list. It has since been replaced with Archiving to a folder, as it is a more reliable method than the copy and delete process adopted when archiving to a list. If you were/are using the archiving to a list option, it will remain available to you however it is recommended to switch to archiving to a folder.
Archiving already enabled to a listIf you have already enabled archiving to a list, you can enable archiving to a folder.This will however mean that you will have
  1. forms that have already been archived in the original list.
  2. forms now archived in a folder.
Therefore in two different locations, to find an archived form you would have to search in two different locations. We are currently seeking a solution for this.
Archiving and reportingIn FlowForma reporting when you create a reporting connection you can choose to include or exclude archived forms. If you choose to include archived forms, forms archived to a folder or a list will be included.
Archiving and FlowForma Collaborate (CWM) reports / queuesAny form that has been archived to a folder or a list will not appear in any queues or reports set up in FlowForma Collaborate (CWM) feature.