> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flowforma.com/llms.txt
> Use this file to discover all available pages before exploring further.

# History and restore options

> Use SharePoint version history to track changes, compare, and restore previous versions of FlowForma forms, plus guidance on safely handling flow versions.

The **version history** of items in SharePoint lists allows you to track and manage changes made to list items or documents, allowing you to:

* **Track changes**
  * Each time a list item or document is modified, a new version is created (if versioning is enabled)
  * Changes include edits to metadata, content, or attachments
* **Versions**
  * Each time a form is saved or submitted, a new version is created
* **Retention**
  * Admins can configure how many versions to keep (e.g., retain only the last 10 versions)
  * Older versions may be automatically deleted if a retention policy is set
* **Visibility**
  * In libraries with draft items enabled, only users with specific permissions (e.g., document authors or approvers) can see minor versions
* **Restore and Compare**
  * You can view, restore, or delete previous versions directly from the item or document's version history
  * SharePoint allows you to compare the content of different versions in some cases

## How to use version history

1. **Enable Versioning**
   * Go to the Library/List Settings -> Versioning Settings
   * Configure versioning to track major and/or minor versions
2. **View Version History**
   * Open a document or item in the list
   * Select the Ellipsis (…) or use the Version History option from the context menu
3. **Restore or Delete Versions**
   * From the **Version History** dialog, you can restore a previous version or delete unnecessary ones

## Use cases

* **Audit Changes**: Track who modified an item and what changes were made
* **Error Recovery**: Restore a previous version if incorrect changes were made
* **Drafting and Publishing**: Manage draft versions and publish finalized ones

## Viewing form version history

1. Navigate to the forms list
2. Highlight the form you want to view the version history for
3. Click **Version History** on the Items tab of the ribbon. You may need to expand the menu to see this.

   <img src="https://mintcdn.com/flowforma/YrATCKK3xaSeHj7W/images/product/the-flowforma-site/administration/history-and-restore-options/history-and-restore-options-1.png?fit=max&auto=format&n=YrATCKK3xaSeHj7W&q=85&s=1667be060202db82424a1c4ee89f8d13" alt="Version history button on the ribbon" width="1672" height="355" data-path="images/product/the-flowforma-site/administration/history-and-restore-options/history-and-restore-options-1.png" />
4. You can see the details for each version of the form. To **restore** a previous version of a form, hover over the drop-down arrow beside the date stamp and click the relevant option.

   <img src="https://mintcdn.com/flowforma/YrATCKK3xaSeHj7W/images/product/the-flowforma-site/administration/history-and-restore-options/history-and-restore-options-2.png?fit=max&auto=format&n=YrATCKK3xaSeHj7W&q=85&s=db6c6230009750557cb53cd1537a761a" alt="Version history dialog with restore option" width="845" height="639" data-path="images/product/the-flowforma-site/administration/history-and-restore-options/history-and-restore-options-2.png" />

<Warning>
  Never restore forms to the 1.0 history version. This will create corrupted forms.
</Warning>

## Flow version history

We do not recommend using version history for Flow items, as it may restore rules that are no longer valid and cause a process failure.

The only things affected when restoring a previous version of a Flow are **Rule actions** and **Flow Settings**.

We recommend exporting the flow in XML format before making changes, so you can re-import it to restore the flow to its previous state if needed.