> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flowforma.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Communications rules

> FlowForma Communications rules automate document generation, file copying, PDF conversion, barcodes, emails, and user engagement across your workflows.

**Communications rules** in FlowForma enhance workflows by automating document- and communication-related tasks. They streamline file management, document generation, user engagement, and notifications, ensuring seamless communication across teams and processes.

* [**Add/remove watermark**](/product/creating-flows/business-rules/business-rule-types/communications-rules/add-remove-watermark): dynamically apply or remove watermarks on documents to indicate status or protect confidentiality. *Use case:* add a "Confidential" watermark during processing and remove it upon approval.
* [**Attach document to step**](/product/creating-flows/business-rules/business-rule-types/communications-rules/attach-document-to-step): automatically attach documents to a workflow step for easy access. *Use case:* attach signed agreements to the review or final approval steps.
* [**Convert Word to PDF**](/product/creating-flows/business-rules/business-rule-types/communications-rules/convert-word-to-pdf): convert Word documents into PDF as part of the workflow. *Use case:* convert finalized reports into PDFs for secure distribution.
* [**Copy file**](/product/creating-flows/business-rules/business-rule-types/communications-rules/copy-file): duplicate files and save them to designated locations for backup or record-keeping. *Use case:* copy completed forms to a shared drive for audit purposes.
* [**Create Engage user**](/product/creating-flows/business-rules/business-rule-types/communications-rules/create-engage-user): automatically create user accounts in the Engage platform for new workflow participants. *Use case:* add new project team members to Engage for collaboration.
* [**Generate barcode/QR**](/product/creating-flows/business-rules/business-rule-types/communications-rules/generate-barcode-qr): generate barcodes or QR codes dynamically for tracking or linking. *Use case:* create a QR code linking to a digital contract or workflow dashboard.
* [**Generate document**](/product/creating-flows/business-rules/business-rule-types/communications-rules/generate-document): generate documents automatically using preconfigured templates and workflow data. *Use case:* produce a formal invoice or agreement based on workflow inputs.
* [**Merge documents**](/product/creating-flows/business-rules/business-rule-types/communications-rules/merge-documents): combine multiple PDF files into one cohesive document. *Use case:* merge various approval documents into a single file for reporting.
* [**Send email**](/product/creating-flows/business-rules/business-rule-types/communications-rules/send-email): automate sending customized emails, including attachments or notifications. *Use case:* notify stakeholders of workflow progress or send final documents to clients.